Admin/HR Executive
Esco Lifesciences Group provides enabling technologies, products and services to the life sciences and healthcare industries, supporting academic research and scientific discoveries, clinical practice, as well as biopharmaceutical R&D and manufacturing. Headquartered in Singapore, Esco has an extensive sales network in over 100 countries, direct sales and service offices in 24 countries, 8 manufacturing and R&D hubs in the US, Europe, the UK, China, Singapore, Indonesia, and over 1500 employees worldwide.
Esco is poised to benefit from the sustained growth of the healthcare and biopharma industries in Asia and globally. Esco has achieved market leadership in China, and globally, in multiple categories within some of the fastest growing segments — with China being its largest and fastest growing market. As a Singapore-headquartered company, Esco is a nexus of East and West, bridging technologies, products and talent across the world, with global operations spanning the US, Europe and Asia.
Physical/Mental Requirements/Work Environment
- Ability to communicate effectively.
- Ability to adapt and keep up with rapid
changes in a fluid and dynamic environment as this is a rapidly evolving
space.
- Ability to define problems, collect data, establish
facts, and draw conclusions
Selected candidate will report to CEO and others as assigned.
You
will be part of Esco Aster’s Corporate Functions team and contribute towards
the company’s overall mission and objectives. You will participate in the
administrative and organizational planning activities, including handling human
resources matters in coordination with Esco HQ’s practices and guidelines. Your
role will requirement effective engagement and communications with various
internal and external stakeholders.
Primary
work location: Ayer Rajah Crescent, Singapore
- Screen and interview potential candidates for open positions.
- Facilitate the management and hiring managers in the recruitment
process from posting jobs to making job offers.
- Coordinate and conduct onboarding sessions for new hires.
Development of onboarding materials if necessary.
- Address employee queries and concerns in a timely and effective
manner, as well as to serve as a key contact point for employees to provide
feedback and to raise any issues.
- Foster positive relationships between employees and management, as
well as exercise discretion and judgement to timely surface issues to
management and proactively recommend measures and solutions.
- Develop, implement, and enforce company policies and procedures as
required to improve organizational efficiency.
- Support the performance appraisal process by collecting and
organizing performance-related data.
- Assist in developing and implementing personnel development plans.
- Support management in personnel development and performance
management matters.
- Identify training needs within the organization and coordinate
relevant training programs.
- Work with department heads to ensure employees receive necessary
skills development.
- Map and track training status and progress of reach department
ensure alignment with and commitment from departments heads to uphold the
training activities of their teams.
- Evaluate training effectiveness and access training delivery,
quality, areas of improvement, changes in delivery approaches.
- Identify improvement actions to enhance the training programs,
content, and their delivery.
- Prepare monthly payroll costs and annual budgets, reports,
organization charts and presentations for management.
- Maintain accurate records of employee attendance and leave
balances.
- Monitor and enforce attendance policies.
- Organize and provide lead secretarial support for management
meetings, work plan meetings, townhalls and communication sessions.
- Coordinate closely with all departments and business units to
ensure effective communication and process flow.
- Provide administrative support to various departments as needed.
- Manage office supplies, equipment, and other related tasks.
- Ensure proper record keeping and documentation archival,
maintaining accurate and up-to-date employee records.
- Actively encourage continuous improvement and seek opportunities
for cost savings.
- Participate in company’s new initiatives and projects.
- Interface and communicate effectively with various stakeholders.
- Degree with at least 1 year experience in administrative and
organizational planning functions.
- Minimally 1 year of experience and knowledge in human resources
work is preferred.
- Self-motivated and possessing strong desire to support the
operations with excellent communication skills and follow up abilities.
- Ability to work independently with strong problem solving and
analytical skills.
- Able to align and partner effectively with stakeholders and
cross-functional personnel.
- Advanced knowledge and proficiency in Microsoft Office.
- Positive and proactive outlook and a team player.
- Able to work independently, self-starter, self-motivated and task
oriented.
- Good communication skills and able to openly communicate and
escalate any relevant issues.
- Develop positive relationship with a strong set of interpersonal
skills and able to provide guidance and obtain buy in from all levels of
organization.
- Detail-oriented with strong organizational and multitasking
skills.
- Enthusiastic about personal development and career ambitions;
successful candidate can look forward to a progressive career within the group;
with opportunities to learn and interact with senior management.
Apply now by submitting a Cover Letter and CV to [email protected].